Template · HR
Weekly shift schedule template for Excel & Google Sheets
Assign shifts with a code per day; hours per person and staff per shift are counted for you.
Get all 30 templates — $19See all 30 templates
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Why you will like it
- Ready to use: formulas, formatting and example data are already in place.
- Instructions inside: a “Start here” tab explains every tab in one minute.
- Made to adapt: replace the example data with yours and everything updates.
What is inside the file
These are the real tabs of the file you download:
- Start hereHow to use the file in one minute.
- RotaRota, hours per person, shift codes and coverage.
- AI prompts5 ready-to-copy prompts to adapt and analyse this template.
Look inside
How it works in 3 steps
- Define your shift codes and hours in the right table.
- Pick a code for each person and day.
- Check hours vs contract and coverage per day at the bottom.
Works where you work
- Excel 2016 or newer, Microsoft 365 and Excel for the web
- Google Sheets: upload the .xlsx to Drive and open it with Sheets
- No macros, no add-ins, nothing to install
AI prompt included
Paste your data into ChatGPT, Claude or Gemini with this prompt:
I need a weekly rota for [n] people, opening hours [hours], minimum [n] people per shift, contracts of [hours] per week and these constraints: [days off, preferences]. Return a table Person | Mon..Sun with shift codes M (morning), A (afternoon), N (night), OFF.
Questions
Does the Weekly shift schedule template work in Google Sheets?
Yes. Upload the .xlsx file to Google Drive and open it with Google Sheets, or use File → Import. It uses classic functions, so it works the same.
Can I use my own data?
Yes. Replace the example data with yours and the formulas, charts and summaries update on their own. The “Start here” tab tells you where to type.
Is Weekly shift schedule sold on its own?
It comes in the Formulyo pack: 30 templates for a one-time $19, with the AI prompts and lifetime updates. 14-day money-back guarantee.
In which languages do the files come?
Every template comes in English, Spanish, Portuguese and German.
Do I need macros or add-ins?
No. They are plain .xlsx files with formulas only.
